Important Notice for Poster Presenters: OHBM is no longer accepting edits to submitted abstracts, as the abstract book is now in the process of being finalized. Thank you for your understanding.
Congratulations on having your abstract accepted for a poster presentation at OHBM 2026! This page serves as a comprehensive guide to assist you in preparing and presenting your poster effectively. Please review the information provided below to ensure you have all the necessary details and resources for a successful poster presentation experience. Please note there will be no live-streamed or virtual poster presentations this year.
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POSTER NUMBERS:
Please click here to view the spreadsheet which contains poster numbers and assigned standby times for all accepted posters.
To locate your poster:
- Open the spreadsheet
- Use Ctrl+F (Windows) or Command+F (Mac)
- Search by either:
- Your abstract title, or
- The last name of the first author
Once located, you will find:
- Your poster number (Column A)
- Your assigned standby times (Column B and Column C)
POSTER HALL LOCATION: Exhibition Hall 1 of the Palais 2 l’Atlantique
POSTER STAND-BY TIMES: Each poster number is assigned to two stand-by times during OHBM 2026. Please see below:
Day Assignments
- Posters 0001–1667: Monday, June 15 & Tuesday, June 16
- Posters 1668–3333: Wednesday, June 17 & Thursday, June 18
Hourly Standby Blocks
Each day includes two 1-hour standby blocks. Poster numbers determine which hour you are assigned:
- Odd-numbered posters: Hour 1 on both assigned days
- Even-numbered posters: Hour 2 on both assigned days
Standby Times by Day
Monday, June 15 & Tuesday, June 16 (Posters 0001–1667)
- Hour 1 (Odd-numbered posters):
- Monday: 13:45–14:45
- Tuesday: 12:30–13:30
- Hour 2 (Even-numbered posters):
- Monday: 14:45–15:45
- Tuesday: 13:30–14:30
Wednesday, June 17 & Thursday, June 18 (Posters 1668–3333)
- Hour 1 (Odd-numbered posters):
- Wednesday: 12:45–13:45
- Thursday: 13:45–14:45
- Hour 2 (Even-numbered posters):
- Wednesday: 13:45–14:45
- Thursday: 14:45–15:45
Important: Each poster is assigned two standby times (one on each day), and presenters must be present at their poster during both assigned hours.
POSTER DISPLAY:
- Posters must remain on display for the entire session on both assigned days
- You are only required to be present during your assigned hour, but your poster should remain up throughout
POSTER SETUP TIMES:
- Poster numbers 0001-1667: Monday, June 15 | 08:00 - 18:00
- Poster numbers 1668-3333: Wednesday, June 17 | 08:00 - 18:00
POSTER REMOVAL TIMES:
- Poster numbers 0001-1667: All posters must be removed no later than 18:00 on Tuesday, June 16.
- Poster numbers 1668-3333: All posters must be removed no later than 17:15 on Thursday, June 18.
Please be aware that posters must be removed by the specified times on Tuesday and Thursday. Any remaining posters will be removed by volunteers and relocated. All posters left after removal on June 18 will be discarded.
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SIZE REQUIREMENT & FORMAT:
All posters should be printed in vertical orientation and must not exceed A0 size (841 mm × 1189 mm / 33 in × 46 in). This size standard ensures that your poster will fit appropriately on the display boards provided at the event.
Posters should be printed on paper. Please note that fabric posters are not recommended, as they do not adhere well to the poster boards and may fall off during the session.
OHBM will supply adhesive for attaching posters to the display boards. Please note that pins are not permitted and may not be used to secure posters.
E-POSTER OPTION:
Details coming soon.
POSTER PRINTING SERVICES IN BORDEAUX:
For presenters who would like to print their poster locally in Bordeaux, Aquiprint is available as a local printing option: https://impression-edition-gironde.com/
Poster presenters are strongly encouraged to place their orders as early as possible to avoid overwhelming the print shop with last-minute requests close to the meeting dates. Please be respectful of Aquiprint’s time and their willingness to support OHBM poster presenters by allowing adequate time for printing, communication, and pickup arrangements. All poster orders must be submitted no later than Friday, May 29. Orders received after this deadline cannot be guaranteed for completion in time for the Annual Meeting.
Presenters are responsible for coordinating directly with Aquiprint regarding poster specifications, pricing, payment, deadlines, and pickup details.
Kindly be advised that OHBM staff will not be hanging posters.
ADDITIONAL INFORMATION:
- Registration: Please note that poster presenters must pre-register for the meeting and make their own travel and hotel arrangements. Click here to register today. Our website also provides information on hotel accommodations and airline travel discounts.
- Substitute Presenters: If someone other than you will be presenting, please kindly forward this email to them and complete the Substitute Presenter Form. Please note that poster presentations must be delivered in person at the Annual Meeting. We are unable to accommodate virtual or live-streamed posters.
- Poster Withdrawal: In case of extraordinary circumstances requiring the withdrawal of a paper, please promptly notify the OHBM Executive Office by completing the Abstract Withdrawal Form.
- Visas: We encourage you to act promptly on visa applications if needed. To explore visa requirements for traveling to France for OHBM 2026, please visit the French Government Visa website to determine the best course of action for you. You can also find the OHBM Invitation Letter here.
QUESTIONS?
If you have questions about the Oxford Abstracts platform or uploading your E-Poster, please reach out to support@conference-compass.com. Please send all other inquiries to kjohnson@humanbrainmapping.org.
